Ad Agency Assistant

Location: MUST BE BASED IN MICHIGAN Company: Digital Diagnosis Marketing Type: Full-Time About Us: Digital Diagnosis Marketing is seeking an Ad Agency Assistant to ensure the smooth operations of our daily activities. If you excel at organization, multitasking, and providing excellent support, this role is perfect for you! Key Responsibilities: Scheduling and Calendar Management: Coordinate and manage schedules for team members, including setting up meetings and organizing logistics.Client Communication: Serve as the primary point of contact for clients, handling inquiries and ensuring timely responses.Documentation and Record Keeping: Create, organize, and maintain project documents, reports, and files, ensuring easy accessibility and accuracy.Data Entry: Input and manage data in various systems, maintaining data integrity and organization.Office Coordination: Assist in the preparation of meeting materials, arrange travel logistics, and manage office supplies.Process Support: Help streamline administrative processes to enhance efficiency and productivity within the team.General Administrative Duties: Perform a variety of tasks such as filing, data management, and supporting team members as needed.What We’re Looking For: Minimum of 2 years of experience in an administrative role, preferably in a digital marketing or advertising agency.Strong organizational skills and the ability to manage multiple tasks effectively.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.Excellent communication skills, both written and verbal, with a focus on client relations.Ability to work independently in a remote environment while maintaining clear and consistent communication.Qualifications: 2+ years of administrative experience, preferably in a fast-paced environment.Detail-oriented with strong problem-solving skills.Ability to prioritize tasks and manage time effectively.Benefits: 401(k) with company matchHealth, dental, and vision insuranceLife insuranceGym MembershipPaid time off and holidaysPaid sick time· Monday to Friday schedule Note: This job description is a general outline of responsibilities and qualifications and is not exhaustive. Other duties may be assigned as required to meet the needs of the sales department and the organization. Pay: $40,000.00 - $45,000.00 per year Benefits: 401(k)Flexible scheduleExperience: Administrative: 3 years (Required)Agency Assistant: 3 years (Required)Location: Grand Rapids, MI (Required)Work Location: Remote