Marketing Executive Assistant / Client Operations Coordinator

Location: In-person, with potential hybrid flexibility for the right candidate Compensation: Based on experience Ventura Marketing is looking for an Executive Assistant / Client Operations Coordinator who wants to grow with a fast-moving AI growth agency and become a key part of how we support clients, creators, contractors, and internal operations. We help businesses scale their brand beyond what they could do on their own through AI-powered growth systems, cinematic brand videos, social media content, paid ads, Google and lead-generation infrastructure, CRM/follow-up systems, and access to our downtown content studio. This role is for someone who is highly responsive, organized, AI-native, and genuinely interested in learning how different industries operate, market, and scale. The right person is comfortable being on their phone throughout the workday, answering messages quickly, coordinating moving pieces, and helping clients feel supported every step of the way. For the right candidate, this is not just an assistant role. This is an opportunity to grow with the company, learn AI agent systems, understand our full marketing and content flywheel, and build a long-term career inside a rapidly growing agency. We want someone who we can promote into a higher paying role in the future.  Responsibilities include, but are not limited to: Communicating with clients, contractors, creators, editors, and internal team members Giving clients access to our content studio and helping coordinate studio-related logistics Helping onboard clients into our systems, tools, channels, and workflows Managing client messages, follow-ups, reminders, and status updates Coordinating content shoots, deliverables, edits, approvals, and contractor handoffs Supporting CRM and automation workflows in tools like GoHighLevel Helping organize client assets, briefs, links, forms, project notes, and deliverables Monitoring Slack and other communication channels to make sure nothing falls through the cracks Helping clients understand next steps and keeping projects moving forward Learning each client’s business, offer, industry, content strategy, and growth goals Using AI tools daily to move faster, write clearer, summarize information, organize tasks, and improve execution Supporting day-to-day content operations, including being comfortable around cameras and behind-the-scenes filming Who we’re looking for: Very familiar with AI tools and excited to use them every day Comfortable with GoHighLevel, Slack, Google Drive, calendars, task/project tools, and mobile-first communication Strong written communication and fast response habits Understands digital marketing, social media, content, paid ads, and client service Comfortable being in front of the camera, since we film a lot of our day-to-day operations Highly organized, proactive, resourceful, and comfortable juggling a lot of moving pieces Interested in business, AI, creative strategy, marketing, and how companies grow Comfortable communicating with clients and contractors professionally and quickly Excited to learn our full marketing/content flywheel and grow into more responsibility over time Huge pluses, but not required: Experience working inside a marketing agency, production company, content team, or client-service business Familiarity with AI agent systems or agent harnesses like OpenClaw, Hermes Agent, or similar tools Experience with content studios, video shoots, creator workflows, or production coordination Experience using AI tools for operations, writing, research, project management, or client support Interest in becoming a long-term operator inside an AI-powered agency Willingness to be highly responsive outside normal work hours when needed, including evenings or weekends This role is a great fit if: You’re the type of person who naturally checks messages, follows up fast, remembers details, keeps people organized, and wants to be close to the action inside a growing company. You like learning new tools, you’re curious about how businesses work, and you want to build skills that become more valuable over time. How to apply: We will only seriously consider candidates who submit a short video with their application. In your video, please explain: Why you would be a great fit for this role How you would be a valuable asset to Ventura Marketing and our clients What unique skills, experiences, or traits you bring to the table Which AI tools you use and how you use them in real work Why you’re interested in growing with an AI-powered marketing agency Please send your resume and video submission through the link or email them to shayan@venturamc.com Pay: $14.00 - $20.00 per hour Work Location: In person